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Minutes:

General Announcements

• Please mute yourself when you are not speaking 
• Angad Dhindsa is the new PEPFAR-DEIC Community Manager and you can contact him with any questions related to the community (

• i.e. how to join, where resources are, etc.) - Angad.Dhindsa@icfi.com
• Deeper dive calls are also scheduled on the second and third Wednesdays.
• Next data import call is on December 9th led by Manish Kumar - info on how to join can be found here - https://wiki.ohie.org/display/SUB/PEPFAR+Data+Exchange+Implementer+Community+Calls

• Next SIMS call is on December 16th led by Annah Ngaruro - info on how to join can be found here - https://wiki.ohie.org/display/SUB/PEPFAR+Data+Exchange+Implementer+Community+Calls
• The 4th Wednesday of every month there will be

• a MoH forum starting in January. 

Communication Channels

• Currently our community

• mailing list is set up mailing list using Google groups
• Have explored additional communication options and we are looking at

• implementing Slack as our new main communication tool. Will be sending out more

• information around this in the future.

Community-Driven Agenda Planning

• This brief survey is intended to get to know members of the PEPFAR Data Exchange Implementers Community and how the community can help to support each

• other’s needs. Please take a minute to fill it out.

• Would like to get a better sense of why people are on the call, what topics you would like to discuss and allow people a space to bring items to this call.

• Survey Link: https://ohie.org/datim

• Mary Kratz - what will we get out of these calls?

• Lon Gowen - Working with SIMS. Looking for details on all developmental elements for communicating with DATIM. Forum to talk about and receive information

• around technical tasks.

• Mike Gehron - The goal was to create 4 different monthly calls 1) SIMS 2) Implementation of MER data exchange 3) MoH call and 4) this call (the umbrella call) would be a place where you could get information about the other calls if you were unable to join and more

• Paul BIondich- We want to be

• sensitive to your needs therefore we want to understand what you need.  

• Jason Pickering - Listening for the problems which people are having. Dev

• team wants to make

• implementing easier and provide tools. Want to be here as a technical resource to answer questions.

• Paul BIondich -

• Would there be value in an open mic? So people can bring problems this call?

• Jason Pickering - Would be good to hear case studies that people have. This is the best way for development to be able to improve things for the user.

• Denise Johnson - may use this call to explain some of the bigger picture, high level architecture discussions.  

• Vilma Thomas -

• involved in MER and SIMS data exchange. There is certain data, such as the reference data, which are common to both MER and SIMS. Hence, it is helpful to have a forum to discuss common components.

• Lon - the overview would be helpful 

• Kondwani Nkanaunena - from the Malawi CDC - never used data exchange before so more information will help us prepare.  Currently using a file format as a temporary measure.

• Paul Biondich - We will use the information people shared on

• today’s call and from the survey link (provided above) to drive future agendas forward.

AOB

• Jason Pickering - In the survey please give feedback on documentation and tools. Currently revamping training tools.
• Data Import call on 12/9 Jason would like to talk about changes to data exchange. 
• Paul Biondich would also like to talk about documentation on a future call.

• Stacey Berlow - There is a task to put together a web site for communicating information about the data exchange.
• Denise Johnson - What

• challenges have people experienced when looking for information?
• Jason Pickering - being able to understand

• specific DATIM rules and the validation. 
• Shaun Grannis - Working on a workflow for site reconciliation and would benefit from

• input to help our understanding of how this works in user workflows 
• Shaun Grannis - purpose of site reconciliation - non-unique sties can make their way into a site list.  Reconciliation process is intended to make sure that the site list is valid and

• contains unique site names.  Need to ensure that sites are understood by both parties when aggregate data is exchanged. 

• Different from de-duplication which is multiple

• mechanisms may be supporting same sites and patients and ensures patients are not counted twice.
• Michael Mwebaze - to what extent has that effort aligned with master facility list projects?  
• Shaun Grannis - at this time we have not drawn a direct connection to master facility registry management so this is a great question that we need to talk about.

• Mary Kratz - There are differences for SIMs and MER.  
• Shaun - Is this a

• venue to have conversations about site reconciliation?  
• Jason Pickering- This is a higher level question that I think we need to discuss.