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Topic: PEPFAR Data Exchange Implementer Community Call (March 9, 2022)
Time: Mar 9, 2022 09:00 AM Eastern Time (US and Canada)

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Meeting ID: 161 9782 1490
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Meeting ID: 161 9782 1490
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Notes

Attendees:

• Dennis Banga (DATIM)
• Laura Lincks (ICAP)
• Vlad Shioshvili (DATIM)
• Raphael Nyachoto (ZimTTECH)
• Suja Banav
• Felix Ongati - DATIM
• Pamela Tapfuma (ZimTTECH)
• Gonza Omoro - Kenya
• Yang Zhao (DMI)
• Hamilton Mutemba (ICAP)
• Ayesha Rashid  (DoD)
• Stélio Moiane(ICAP)
• George Mamire ZimTTECH)
• Fnu Soundarya
• Pratyusha Thotakura (DMI)
• Tomás Mucato (EGPAF MOZ)
• Kelly Palmer (DATIM)
• Fakruddin Razi
• Michael Deklerk, CDC, NA

Agenda: 

• Welcome
• Q1 Updates
  • Data cleaning period for Q1
    • Country teams validate using self-service R validation tool
      • Data Validation App: https://apps.datim.org/validation/
        • Login with DATIM username & password
        • Linked to DATIM so no data delays
        • App available for use at any time, no open and closing period
    • Import by sending data (updates, additions) as import files
    • To delete data, send delete files
  • Import deadline March 11
    • Reminders sent last week
    • Each operating unit to submit one compiled file of all the partner data
    • ZenDesk Resources for Data Import process: https://datim.zendesk.com/hc/en-us/articles/115002334246-DATIM-Data-Import-and-Exchange-Resources#p3
    • Presentation on Validation Process: https://icfonline-my.sharepoint.com/:p:/g/personal/54116_icf_com/EazUtsYIaM9BlG5WHznyBGUBNuqkZzzQ59QnAU-DlZxpFQ?e=HXBdP4
      • Structural issues prevent data from being imported and need to be addressed before importation
      • Duplicate issues (e.g., 2 rows with same information but different valuesets) - unable to predict which valuesets will be imported into DATIM
      • Validation rule violations are flagged as warnings for review and confirmation by operating unit, does not stop import process 
    • Submit ZenDesk support ticket if have questions
    • Once we receive data, it is validated
      • Integrity check
      • Validation rule violation checks
      • PPM approval
      • Process can take up to a day to show in DATIM
  • Q2 opens April 1, import deadline May 6
    • Review of data import process, demo of app at April’s Monthly meeting

• Organizational Hierarchy Changes Updates
• No tickets pending
• Integrity checks in process
• Requests for information will be sent to affected operating units that have data, but duplicate or missing MOH IDs  
• Template for Request for Additional Facilities: https://datim.zendesk.com/hc/en-us/article_attachments/360035819412/3._DATIM_Site_Change_Operation_Template_Sept_2018.xlsx

• Open Discussion
• Question: How many times can data be resubmitted?
• Official Process: One submission that includes all partner data during regular import process, period closes then reopens for cleaning submission to address any issues
• If data is submitted early, opportunity to review data in Data Genie, DRTs
• Note that data takes some time to be accessible in Genie
• Have flexibility with resubmissions, but we request to limit the amount of resubmissions
• When resubmitting, any time a data value is updated, it invalidates deduplication. Deduplication will need to be done again. 
• Submission should be completed by import deadline to give operating units the chance to review in Data Genie or DRT to determine if resubmission is required, to deduplicate, verify and approve