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THIS EVENT IS TENTATIVE AND THE MATERIAL PRESENTED BELOW SHOULD BE CONSIDERED A DRAFT VERSIONNOW GOING TO BE HELD VIRTUALLY.

Overview

Date: August 25-27, 2015; Location: The Regenstrief Institute, Indianapolis, IN   

Dates: See Dates Below; Location: Conference Line/Adobe Connect

These meetings are being held to The face-to-face meeting will enable the team to more effectively and efficiently reach consensus and shared understanding on key technical and organizational processes.   This alignment is needed to refine the OpenHIE architecture roadmap and the organizational processes needed to drive toward the next OpenHIE release and will include activities such as setting priorities, working toward consensus on group processes and defining key workflows that use emerging message standards for alerting and data aggregation.  

...

    • Access controls
    • Vocabulary workflows
    • Enhancements to existing work flows 
    • Federation Process  (Check the notes from the call)  

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Background for

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Meetings

Prior to the meetingmeetings, each attendee should familiarize themselves with the following content:  

Attendees List

Planning (Attendees)

Logistics

  • Hotel
  • Transport
  • Meals

Joining the Meeting Remotely

 

Agenda

Day 1 - What will we do?

Day 1August 25th
7:30 - 8:30Breakfast and informal discussion time
8:30 - 9:00

Welcome and Meeting Overview

  • Review meeting goals

9:00 - 10:15

Set priorities for next release, and other key activities

  • Priorities we know (aggregate data workflow and alerting workflows)
  • Additional priorities
  • What elements shall be in the next OpenHIE release?
  • What topics need to be prioritized for discussion at this meeting?

DELIVERABLES:

  • Draft scope for OpenHIE Release 2
  • Priorities for discussion
10:15 - 10:30Break

10:30 - Noon

Align on Architecture Concepts (Alerting)

  • Topic overview (10 minutes - sponsor)
    • What implementations / countries need this?
    • What are the use cases?
    • Workflow thoughts
  • Group discussion
  • Next steps (10 minutes)

DELIVERABLES:

  • Shared understanding of initial use cases
  • Draft high-level workflows and a shared understanding of the architecture needed to support the workflow
Noon - 1:00Lunch

1:00 - 2:30

Align on Architecture Concepts (Aggregate data workflows)

  • Topic overview (10 minutes - sponsor)
    • What implementations / countries need this?
    • What are the use cases?
    • Workflow thoughts
  • Group discussion
  • Next steps (10 minutes)

DELIVERABLES:

  • Shared understanding of initial use cases
  • Draft high-level workflows and a shared understanding of the architecture needed to support the workflow
2:30 - 3:00Break
3:00 - 4:45

Align on Architecture Concepts (Save Patient-Level Clinical Data - generic CDA document)

  • Topic overview (10 minutes - sponsor)
    • What implementations / countries need this?
    • What are the use cases?
    • Workflow thoughts
  • Group discussion
  • Next steps (10 minutes)

DELIVERABLES:

  • Shared understanding of initial use cases
  • Draft high-level workflows and a shared understanding of the architecture needed to support the workflow
4:45 - 5:15

Day 1 Wrap-up

  • Review decisions and action items

 

DinnerGroup dinner

Day 2 - How will we do it?

Day 2August 26th
7:30 - 8:30 Breakfast and informal discussion
8:30 - 10:00

Align on Architecture Concepts (Next prioritized topic)

  • Topic overview (10 minutes)
    • What implementations / countries need this?
    • What are the use cases?
    • Workflow thoughts
  • Group discussion
  • Next steps (10 minutes)
10:00 - 10:30Break

10:30 - 12:00

Align on Architecture Concepts (Next prioritized topic)

  • Topic overview (10 minutes)
    • What implementations / countries need this?
    • What are the use cases?
    • Workflow thoughts
  • Group discussion
  • Next steps (10 minutes)
 12:00 - 1:00 Lunch
1:00 - 2:30

Release Process Framework – how will we work through new releases?

  • Presentation (10 Minutes)  
    • Current processes in place 
    • Proposed framework for releases
  • Group discussion

DELIVERABLE: framework for releases

2:30 - 3:00Break
3:00 - 5:00

Community Organization - How might we organize ourselves for optimum communication and effectiveness?

  • Presentation - Current structure
  • Small group - proposal creation
  • Group presentations - How should we be organized and why?
  • Group discussion

DELIVERABLE: framework for community organization

5:00 - 5:15

Day 1 Wrap-up

  • Review decisions and action items

 

DinnerGroup dinner

Day 3 - Other Architecture Topics

...

Align on Architecture Concepts (Next prioritized topic)

  • Topic overview (10 minutes)
    • What implementations / countries need this?
    • What are the use cases?
    • Workflow thoughts
  • Group discussion
  • Next steps (10 minutes)

...

10:30 - 12:00

...

Align on Architecture Concepts (Next prioritized topic)

  • Topic overview (10 minutes)
    • What implementations / countries need this?
    • What are the use cases?
    • Workflow thoughts
  • Group discussion
  • Next steps (10 minutes)

Joining Meetings

Dialing in: OpenHIE Architecture Call

Screen share: https://connect.iu.edu/ohie-arch

Agenda

 

Panel
bgColor#FFFFFF
titleBGColor#009FC8
titleJuly 20th (Leads Call) - OpenHIE Leadership Model - What does it mean to be a leader?

Agenda:

  1. Review and discuss what is means to be an OpenHIE leader?

DELIVERABLES: 

Panel
titleBGColor#009FC8
titleJuly 31st (Architecture Call) - Release Process Framework

 Pre-Work:  

Agenda:  

  • Present release process "strawman"  
  • Group discussion

DELIVERABLES:

  • Release process draft
Panel
titleBGColor#009FC8
titleAugust 10th (Architecture Call) - Set priorities for the next release and, other key activities

Pre-Work:  

Agenda:

  1. What needs to be included in the release?  OpenHIE Next Release
  2. What additional topics need to be prioritized for discussion?

DELIVERABLES:

Panel
titleBGColor#009FC8
titleAugust 17th (Leads Call) - OpenHIE Leadership Model (How)

Pre-Work:  

Agenda:

DELIVERABLES:

Panel
titleBGColor#009FC8
titleAugust 25th - 27th (Architecture Calls)
Time: 9:00 AM to 12:30 AM EDT

Pre-Work:

  • Sponsors / Topic Lead  - Prepare an overview of the topic: (when possible, share this ahead of time) 

    • Country Needs / Use Case 
    • Workflow draft or strawman proposal 
Prioritized list of topics:

Items to be discussed will be priorities from 31-July Discussion:  

Topic
Sponsor / Topic Lead

  1. Aggregate Data Workflow(s)

James

2. Alerting Workflow(s)

Dykki, Ed

Framework for the Discussion:  

  1. Overview of the topic

    1. Country needs / Use Cases
    2. Workflow draft / draft proposal 

  2. Group Discussion 

  3. Next Steps 

DELIVERABLES:

  • Shared understanding 

  • Alignment on the topic

  • Open issues, action items and next steps for the topic

Panel
titleBGColor#009FC8
titleAugust 28th (Architecture Calls)

 Continue discussion from the previous day.

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