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THIS EVENT IS TENTATIVE AND THE MATERIAL PRESENTED BELOW SHOULD BE CONSIDERED A DRAFT VERSION.


Overview

Date: August 25-27, 2015; Location: The Regenstrief Institute, Indianapolis, IN   

The face-to-face meeting will enable the team to more effectively and efficiently reach consensus and shared understanding on key technical and organizational processes.   This alignment is needed to refine the OpenHIE architecture roadmap and the organizational processes needed to drive toward the next OpenHIE release and will include activities such as setting priorities, working toward consensus on group processes and defining key workflows that use emerging message standards for alerting and data aggregation.  

Objectives

  1. Establish priorities and milestones for next OHIE Release (What we will do) 
  2. Refine and document OpenHIE development and release processes, including roles and responsibilities (How we will work)  
  3. Develop a shared understanding of aggregate data and alerting workflows
  4. Evaluate existing community structure (e.g., components vs. workflows)
  5. Gain alignment on key emerging architecture topics, including: 
    • Access controls
    • Vocabulary workflows
    • Enhancements to existing work flows 
    • Federation Process  (Check the notes from the call)  

Preparing for the Meeting

Prior to the meeting, each attendee should familiarize themselves with the following content:  

Attendees List

Planning (Attendees)

Logistics

  • Hotel
  • Transport
  • Meals

Joining the Meeting Remotely

 

Agenda

Day 1 - What will we do?

Day 1August 25th
7:30 - 8:30Breakfast and informal discussion time
8:30 - 9:00

Welcome and Meeting Overview

  • Review meeting goals

9:00 - 10:15

Set priorities for next release, and other key activities

  • Priorities we know (aggregate data workflow and alerting workflows)
  • Additional priorities
  • What elements shall be in the next OpenHIE release?
  • What topics need to be prioritized for discussion at this meeting?

DELIVERABLES:

  • Draft scope for OpenHIE Release 2
  • Priorities for discussion
10:15 - 10:30Break

10:30 - Noon

Align on Architecture Concepts (Alerting)

  • Topic overview (10 minutes - sponsor)
    • What implementations / countries need this?
    • What are the use cases?
    • Workflow thoughts
  • Group discussion
  • Next steps (10 minutes)

DELIVERABLES:

  • Shared understanding of initial use cases
  • Draft high-level workflows and a shared understanding of the architecture needed to support the workflow
Noon - 1:00Lunch

1:00 - 2:30

Align on Architecture Concepts (Aggregate data workflows)

  • Topic overview (10 minutes - sponsor)
    • What implementations / countries need this?
    • What are the use cases?
    • Workflow thoughts
  • Group discussion
  • Next steps (10 minutes)

DELIVERABLES:

  • Shared understanding of initial use cases
  • Draft high-level workflows and a shared understanding of the architecture needed to support the workflow
2:30 - 3:00Break
3:00 - 4:45

Align on Architecture Concepts (Save Patient-Level Clinical Data - generic CDA document)

  • Topic overview (10 minutes - sponsor)
    • What implementations / countries need this?
    • What are the use cases?
    • Workflow thoughts
  • Group discussion
  • Next steps (10 minutes)

DELIVERABLES:

  • Shared understanding of initial use cases
  • Draft high-level workflows and a shared understanding of the architecture needed to support the workflow
4:45 - 5:15

Day 1 Wrap-up

  • Review decisions and action items

 

DinnerGroup dinner

Day 2 - How will we do it?

Day 2August 26th
7:30 - 8:30 Breakfast and informal discussion
8:30 - 10:00

Align on Architecture Concepts (Next prioritized topic)

  • Topic overview (10 minutes)
    • What implementations / countries need this?
    • What are the use cases?
    • Workflow thoughts
  • Group discussion
  • Next steps (10 minutes)
10:00 - 10:30Break

10:30 - 12:00

Align on Architecture Concepts (Next prioritized topic)

  • Topic overview (10 minutes)
    • What implementations / countries need this?
    • What are the use cases?
    • Workflow thoughts
  • Group discussion
  • Next steps (10 minutes)
 12:00 - 1:00 Lunch
1:00 - 2:30

Release Process Framework – how will we work through new releases?

  • Presentation (10 Minutes)  
    • Current processes in place 
    • Proposed framework for releases
  • Group discussion

DELIVERABLE: framework for releases

2:30 - 3:00Break
3:00 - 5:00

Community Organization - How might we organize ourselves for optimum communication and effectiveness?

  • Presentation - Current structure
  • Small group - proposal creation
  • Group presentations - How should we be organized and why?
  • Group discussion

DELIVERABLE: framework for community organization

5:00 - 5:15

Day 1 Wrap-up

  • Review decisions and action items

 

DinnerGroup dinner

Day 3 - Other Architecture Topics

Day 3August 27th
7:30 - 8:30Breakfast and informal discussion time
8:30 - 10:00

Align on Architecture Concepts (Next prioritized topic)

  • Topic overview (10 minutes)
    • What implementations / countries need this?
    • What are the use cases?
    • Workflow thoughts
  • Group discussion
  • Next steps (10 minutes)
10:00 - 10:30Break

10:30 - 12:00

Align on Architecture Concepts (Next prioritized topic)

  • Topic overview (10 minutes)
    • What implementations / countries need this?
    • What are the use cases?
    • Workflow thoughts
  • Group discussion
  • Next steps (10 minutes)
12:00 - 2:00Lunch and wrap-up
  • No labels

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